How to Certify
What documents we will need
Personal or Joint account
- Certified copies of 100 points of ID for each individual.
Company account
- Certified copies of 100 points of ID for each director.
- Certified copy of a bill or statement showing the company name and address.
- Name, DOB and address of additional beneficiaries or beneficiaries of a company holding more than 20% interest in the company.
Trust account (e.g. SMSF)
- Certified copies of 100 points of ID for each Trustee.
- Certified copies of these pages of the Trust Deed
- Cover Page
- Contents Pages
- Beneficiaries Page
- Signatory Page
- For a Corporate Trustee
- Certified copies of 100 points of ID for each Director.
- Certified copy of a bill or statement showing the company name and address.
- Name, DOB and address of additional beneficiaries or beneficiaries of a company holding more than 20% interest in the Corporate Trustee.
Certifying the documents
The following is a guideline on how to certify your documents to be submitted to us for the purpose of opening a new account.
A certified copy is a photocopy of the original document and certified as a true copy of the original by an authorised officer.
Please note we will need 100 points of ID – each document and how many points they are worth are listed below:
N = Name, P = photo, A = Address, S = Signature
You must supply at least ONE Primary document. Foreign documents must be accompanied by an official translation.
Primary Documents
Foreign Passport (current)
Required
Points
Australian Passport (current or expired within last 2 years but not cancelled)
Required
Points
Australian Citizenship Certificate
Required
Points
Full Birth certificate (not birth certificate extract)
Required
Points
Certificate of Identity issued by the Australian Government to refugees and non Australian citizens for entry to Australia
Required
Points
Australian Driver Licence/Learner’s Permit
Required
Points
Current (Australian) Tertiary Student Identification Card
Required
Points
Photo identification card issued for Australian regulatory purposes (e.g. Aviation/Maritime Security identification, security industry etc.)
Required
Points
Government employee ID (Australian Federal/State/Territory)
Required
Points
Defence Force Identity Card (with photo or signature)
Required
Points
Secondary Documents
Department of Veterans Affairs (DVA) card
Required
Points
Centrelink card (with reference number)
Required
Points
Birth Certificate Extract
Required
Points
Birth card (NSW Births, Deaths, Marriages issue only)
Required
Points
Medicare card
Required
Points
Credit card or account card
Required
Points
Australian Marriage certificate (Australian Registry issue only)
Required
Points
Decree Nisi / Decree Absolute (Australian Registry issue only)
Required
Points
Change of name certificate (Australian Registry issue only)
Required
Points
Bank statement (showing transactions)
Required
Points
Property lease agreement – current address
Required
Points
Taxation assessment notice
Required
Points
Australian Mortgage Documents – Current address
Required
Points
Rating Authority – Current address eg Land Rates
Required
Points
Utility Bill – electricity, gas, telephone – Current address (less than 12 months old)
Required
Points
Reference from Indigenous Organisation
Required
Points
Documents issued outside Australia (equivalent to Australian documents). Must have official translation attached
Required
Points
Who can certify documents
People from the following professional and occupational groups can certify documents:
- an accountant – member of a recognised professional accounting body or a Registered Tax Agent
- a person listed on the roll of the Supreme Court of a State or Territory or the High Court of Australia as a legal practitioner
- a barrister, solicitor or patent attorney
- a police officer
- a postal manager
- a principal of an Australian secondary college, high school or primary school
- a medical practitioner
- a Justice of the Peace (with a registration number in the State in which they are registered)
- a minister of religion
How to certify documents
Please note a scanned copy sent electronically cannot be certified.
The original document must be viewed by the certifying officer and the officer must personally copy the original document and verify it by doing the following:
- Use a stamp or write by hand on the copy “This is a true copy of the original document sighted by me” on each page of the document
- Sign the statement
- Affix the official stamp or seal of the verifier’s organisation on the copy, if the organisation has such a stamp, and print the following details:
- Name and business address
- Contact telephone number
- Profession or occupational group (as listed above)
- Date verified
If the certifying officer is a Justice of the Peace the certifying officer must list the registration number and Australian state/territory of registration
Contact
Get In Touch
Get in touch with us today to see how we can help you reach your goals.
MF & Co. Asset Management
MF & Co. Asset Management is a boutique investment firm offering Equity Capital Markets and derivative general advice & trade execution services.
We are specialists in advising and trading in Australian and US Equities, Index & Equity Options and Options on Futures.
Contact
Get In Touch
Australia
1300 889 603
International
+61 2 8378 7199
M-F: 8am-5pm
Suite 803, Level 8
70 Pitt St, Sydney, NSW 2000