How to Certify

What documents we will need

Personal or Joint account

  • Certified copies of 100 points of ID for each individual.

Company account

  • Certified copies of 100 points of ID for each director.
  • Certified copy of a bill or statement showing the company name and address.
  • Name, DOB and address of additional beneficiaries or beneficiaries of a company holding more than 20% interest in the company.

Trust account (e.g. SMSF)

  • Certified copies of 100 points of ID for each Trustee.
  • Certified copies of these pages of the Trust Deed
    • Cover Page
    • Contents Pages
    • Beneficiaries Page
    • Signatory Page
  • For a Corporate Trustee
    • Certified copies of 100 points of ID for each Director.
    • Certified copy of a bill or statement showing the company name and address.
    • Name, DOB and address of additional beneficiaries or beneficiaries of a company holding more than 20% interest in the Corporate Trustee.

Certifying the documents

The following is a guideline on how to certify your documents to be submitted to us for the purpose of opening a new account.

A certified copy is a photocopy of the original document and certified as a true copy of the original by an authorised officer.

Please note we will need 100 points of ID – each document and how many points they are worth are listed below:

N = Name, P = photo, A = Address, S = Signature

You must supply at least ONE Primary document. Foreign documents must be accompanied by an official translation.

Primary Documents

Foreign Passport (current)
Required
N – P
Points
70
Australian Passport (current or expired within last 2 years but not cancelled)
Required
N – P
Points
70
Australian Citizenship Certificate
Required
N
Points
70
Full Birth certificate (not birth certificate extract)
Required
N
Points
70
Certificate of Identity issued by the Australian Government to refugees and non Australian citizens for entry to Australia
Required
N
Points
70
Australian Driver Licence/Learner’s Permit
Required
N – A – P
Points
40
Current (Australian) Tertiary Student Identification Card
Required
N – P
Points
40
Photo identification card issued for Australian regulatory purposes (e.g. Aviation/Maritime Security identification, security industry etc.)
Required
N – P
Points
40
Government employee ID (Australian Federal/State/Territory)
Required
N – P
Points
40
Defence Force Identity Card (with photo or signature)
Required
N – P
Points
40

Secondary Documents

Department of Veterans Affairs (DVA) card
Required
N – A
Points
40
Centrelink card (with reference number)
Required
N – A
Points
40
Birth Certificate Extract
Required
N
Points
25
Birth card (NSW Births, Deaths, Marriages issue only)
Required
N
Points
25
Medicare card
Required
N
Points
25
Credit card or account card
Required
N
Points
25
Australian Marriage certificate (Australian Registry issue only)
Required
N – S
Points
25
Decree Nisi / Decree Absolute (Australian Registry issue only)
Required
N – S
Points
25
Change of name certificate (Australian Registry issue only)
Required
N – S
Points
25
Bank statement (showing transactions)
Required
N – A
Points
25
Property lease agreement – current address
Required
N – A
Points
25
Taxation assessment notice
Required
N – A
Points
25
Australian Mortgage Documents – Current address
Required
N – A
Points
25
Rating Authority – Current address eg Land Rates
Required
N – A
Points
25
Utility Bill – electricity, gas, telephone – Current address (less than 12 months old)
Required
N – A
Points
20
Reference from Indigenous Organisation
Required
N – P
Points
20
Documents issued outside Australia (equivalent to Australian documents). Must have official translation attached
Required
N – P
Points
20

Who can certify documents

People from the following professional and occupational groups can certify documents:

  • an accountant – member of a recognised professional accounting body or a Registered Tax Agent
  • a person listed on the roll of the Supreme Court of a State or Territory or the High Court of Australia as a legal practitioner
  • a barrister, solicitor or patent attorney
  • a police officer
  • a postal manager
  • a principal of an Australian secondary college, high school or primary school
  • a medical practitioner
  • a Justice of the Peace (with a registration number in the State in which they are registered)
  • a minister of religion

How to certify documents

Please note a scanned copy sent electronically cannot be certified.

The original document must be viewed by the certifying officer and the officer must personally copy the original document and verify it by doing the following:

  • Use a stamp or write by hand on the copy “This is a true copy of the original document sighted by me” on each page of the document
  • Sign the statement
  • Affix the official stamp or seal of the verifier’s organisation on the copy, if the organisation has such a stamp, and print the following details:
    • Name and business address
    • Contact telephone number
    • Profession or occupational group (as listed above)
    • Date verified

If the certifying officer is a Justice of the Peace the certifying officer must list the registration number and Australian state/territory of registration

Contact

Get In Touch

Get in touch with us today to see how we can help you reach your goals.

MF & Co. Asset Management

MF & Co. Asset Management is a boutique investment firm offering Equity Capital Markets and derivative general advice & trade execution services.

We are specialists in advising and trading in Australian and US Equities, Index & Equity Options and Options on Futures.

Contact

Get In Touch

Australia
1300 889 603
International
+61 2 8378 7199
M-F: 8am-5pm

Suite 803, Level 8
70 Pitt St, Sydney, NSW 2000

 

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