How to Certify

Table of contents [hideshow]

• 1. Personal or Joint account
• 2. Company account
• 3. Trust account (e.g. SMSF)
• 4. Primary Documents
• 5. Secondary Documents

What documents we will need

Personal or Joint account

• Certified copies of 100 points of ID for each individual.

Company account

• Certified copies of 100 points of ID for each director.
• Certified copy of a bill or statement showing the company name and address.
• Name, DOB and address of any beneficial owner holding more than 20% of the company.

Trust account (e.g. SMSF)

• Certified copies of 100 points of ID for each Trustee.
• Certified copies of these pages of the Trust Deed
  • Cover Page
  • Contents Pages
  • Beneficiaries Page
  • Signatory Page
• For a Corporate Trustee
  • Certified copies of 100 points of ID for each Director.
  • Certified copy of a bill or statement showing the company name and address.
  • Name, DOB and address of any beneficial owner holding more than 20% of the Corporate Trustee.

Certifying the documents

The following is a guideline on how to certify your documents to be submitted to us for the purpose of opening a new account.

A certified copy is a photocopy of the original document and certified as a true copy of the original by an authorised officer.

Please note we will need 100 points of ID – each document and how many points it is worth are listed below:

N = Name, P = photo, A = Address, S = Signature

You must supply at least ONE Primary document. Foreign documents must be accompanied by an official translation.

Primary Documents

Secondary Documents

Who can certify documents

People from the following professional and occupational groups can certify documents:

• an accountant – member of a recognised professional accounting body or a Registered Tax Agent
• a person listed on the roll of the Supreme Court of a State or Territory or the High Court of Australia as a legal practitioner
• a barrister, solicitor or patent attorney
• a police officer
• a postal manager
• a principal of an Australian secondary college, high school or primary school
• a medical practitioner
• a Justice of the Peace (with a registration number in the State in which they are registered)
• a minister of religion

How to certify documents

Please note a scanned copy sent electronically cannot be certified.

The original document must be viewed by the certifying officer and the officer must personally copy the original document and verify it by doing the following:

• Use a stamp or write by hand on the copy “This is a true copy of the original document sighted by me” on each page of the document
• Sign the statement
• Affix the official stamp or seal of the verifier’s organisation on the copy, if the organisation has such a stamp, and print the following details:
  • Name and business address
  • Contact telephone number
  • Profession or occupational group (as listed above)
  • Date verified

If the certifying officer is a Justice of the Peace, they must list the registration number and Australian state/territory of registration