How to Certify
What documents we will need
Personal or Joint account
- Certified copies of 100 points of ID for each individual.
Company account
- Certified copies of 100 points of ID for each director.
- Certified copy of a bill or statement showing the company name and address.
- Name, DOB and address of additional beneficiaries or beneficiaries of a company holding more than 20% interest in the company.
Trust account (e.g. SMSF)
- Certified copies of 100 points of ID for each Trustee.
- Certified copies of these pages of the Trust Deed
- Cover Page
- Contents Pages
- Beneficiaries Page
- Signatory Page
- For a Corporate Trustee
- Certified copies of 100 points of ID for each Director.
- Certified copy of a bill or statement showing the company name and address.
- Name, DOB and address of additional beneficiaries or beneficiaries of a company holding more than 20% interest in the Corporate Trustee.
Certifying the documents
The following is a guideline on how to certify your documents to be submitted to us for the purpose of opening a new account.
A certified copy is a photocopy of the original document and certified as a true copy of the original by an authorised officer.
Please note we will need 100 points of ID – each document and how many points they are worth are listed below:
N = Name, P = photo, A = Address, S = Signature
You must supply at least ONE Primary document. Foreign documents must be accompanied by an official translation.
Primary Documents
Foreign Passport (current)
Australian Passport (current or expired within last 2 years but not cancelled)
Australian Citizenship Certificate
Full Birth certificate (not birth certificate extract)
Certificate of Identity issued by the Australian Government to refugees and non Australian citizens for entry to Australia
Australian Driver Licence/Learner’s Permit
Current (Australian) Tertiary Student Identification Card
Photo identification card issued for Australian regulatory purposes (e.g. Aviation/Maritime Security identification, security industry etc.)
Government employee ID (Australian Federal/State/Territory)
Defence Force Identity Card (with photo or signature)” _builder_version=”4.9.10″ _module_preset=”default”][/dvmd_table_maker_item][dvmd_table_maker_item col_content=”Required
N – P
N – P
N
N
N
N – A – P
N – P
N – P
N – P
N – P” _builder_version=”4.9.10″ _module_preset=”default”][/dvmd_table_maker_item][dvmd_table_maker_item col_content=”Points
70
70
70
70
70
40
40
40
40
40″ _builder_version=”4.9.10″ _module_preset=”default”][/dvmd_table_maker_item][/dvmd_table_maker]
Secondary Documents
Department of Veterans Affairs (DVA) card
Centrelink card (with reference number)
Birth Certificate Extract
Birth card (NSW Births, Deaths, Marriages issue only)
Medicare card
Credit card or account card
Australian Marriage certificate (Australian Registry issue only)
Decree Nisi / Decree Absolute (Australian Registry issue only)
Change of name certificate (Australian Registry issue only)
Bank statement (showing transactions)
Property lease agreement – current address
Taxation assessment notice
Australian Mortgage Documents – Current address
Rating Authority – Current address eg Land Rates
Utility Bill – electricity, gas, telephone – Current address (less than 12 months old)
Reference from Indigenous Organisation
Documents issued outside Australia (equivalent to Australian documents). Must have official translation attached” _builder_version=”4.9.10″ _module_preset=”default”][/dvmd_table_maker_item][dvmd_table_maker_item col_content=”Required
N – A
N – A
N
N
N
N
N – S
N – S
N – S
N – A
N – A
N – A
N – A
N – A
N – A
N – P
N – P ” _builder_version=”4.9.10″ _module_preset=”default”][/dvmd_table_maker_item][dvmd_table_maker_item col_content=”Points
40
40
25
25
25
25
25
25
25
25
25
25
25
25
20
20
20″ _builder_version=”4.9.10″ _module_preset=”default”][/dvmd_table_maker_item][/dvmd_table_maker]
Who can certify documents
People from the following professional and occupational groups can certify documents:
- an accountant – member of a recognised professional accounting body or a Registered Tax Agent
- a person listed on the roll of the Supreme Court of a State or Territory or the High Court of Australia as a legal practitioner
- a barrister, solicitor or patent attorney
- a police officer
- a postal manager
- a principal of an Australian secondary college, high school or primary school
- a medical practitioner
- a Justice of the Peace (with a registration number in the State in which they are registered)
- a minister of religion
How to certify documents
Please note a scanned copy sent electronically cannot be certified.
The original document must be viewed by the certifying officer and the officer must personally copy the original document and verify it by doing the following:
- Use a stamp or write by hand on the copy “This is a true copy of the original document sighted by me” on each page of the document
- Sign the statement
- Affix the official stamp or seal of the verifier’s organisation on the copy, if the organisation has such a stamp, and print the following details:
- Name and business address
- Contact telephone number
- Profession or occupational group (as listed above)
- Date verified
If the certifying officer is a Justice of the Peace the certifying officer must list the registration number and Australian state/territory of registration
Contact
Get In Touch
Get in touch with us today to see how we can help you reach your goals.
MF & Co. Asset Management
MF & Co. Asset Management is a boutique investment firm offering Equity Capital Markets and derivative general advice & trade execution services.
We are specialists in advising and trading in Australian and US Equities, Index & Equity Options and Options on Futures.
Contact
Get In Touch
Australia
1300 889 603
International
+61 2 8378 7199
M-F: 8am-5pm
Suite 803, Level 8
70 Pitt St, Sydney, NSW 2000